How to write a meaningful privacy notice. Part Three

By Tony Marshall

part three of three

How to humanise your privacy notice

Following the publication of parts one and two of our privacy notice series, I thought it would be good to add the finishing touches.

Additional information

Add in anything additional that doesn’t naturally fall under a heading. For example, you may wish to include any of the following:

  • Have you appointed a Data Protection Officer? 
  • Do you maintain a Record of Processing Activities?
  • Contact details
  • Have you appointed an EU Representative? (if based outside of the EU but trading inside then you need to appoint one, google “EU Representative” for a bunch of guys who offer this as a service)

Finishing touches

Perhaps add a thank you and a goodbye note to humanise the experience.

Bye for now

Still with us? Wow! Well done for reading this notice all the way through. We totally get that privacy and security can be confusing and often notices like this are full of jargon that is hard to understand.

If you would like to speak to a human in regard to your data please feel free to email us at and we will be happy to talk further.

Privacy Notice: DO NOT DO

  • Don’t fill it with loads of legal jargon, keep it simple, customers will appreciate that. 
  • Don’t add something like ‘by reading this notice you are accepting all terms’ because it’s simply not true.
  • Don’t call it a privacy policy, a policy is your internal document for how you manage data and how your employees manage data.
  • Don’t copy and paste from a competitor, it will be obvious and its rude.
  • Don’t try and hide things by wrapping up details in a confusing paragraph, basic rule of thumb, if you can’t justify what you are doing with the data easily then you shouldn’t be doing it.

I really hope this helps. Data Protection doesn’t have to be confusing, for the most part you can achieve some really quick wins for your company whilst keeping your customer’s data safe and secure.